How to use the Inbound / Outbound file feature

New feature: Classifying files as Inbound and Outbound

Please note this feature can only be set up by a user with Administrator privileges, or by a team member with "View & Edit" permissions.

 

From the Vessel Calendar view when you login, there are tabs labeled “Inbound Vessels” and “Outbound Vessels”

in-out-calendar.png

 

Files are also listed as In/Outbound on the Vessel Uploader page:in-out-uploader.png

To get started with customizing this feature:

  1. Click “Manage Facility” from the left navigation bar
    • If you are not an administrator, this will be "Facility Info"facility-info.png
  2. Click “Facility Settings”
  3. The first section is labeled “Inbound/Outbound Method”

in-out-settings.png

 

  1. If you would like to not use this feature, select No Method.
  2. If you would like to identify Inbound and Outbound files by Port, select Departure Port
    • Click the + (plus) symbol to input your Facility UN/LOC code aliases
    • Enter a comma or space delimited list
      • If the LOC+5 segment has:
        • Place/ Location ID or Related Place/ Location 1 ID or Related Place/ Location 2 value that matches any of your port aliases, the file will be classified as Outbound
      • Otherwise, the file will be classified as Inbound
  3. If you would like to identify Inbound and Outbound files by Sender, select Sender ID
    • Input your Facility Sender ID in the text box and press Update Settings to save this information.
      • If “Sender ID” is equal to your code, the file will be classified as Outbound
      • If “Sender ID” is not equal to your code, the file will be classified as Inbound
      1.  

 

If you are unsure of your Sender ID or your Port Code, this information is included in the BAPLIE file in the Header Details.  You can use BAPLIE Viewer Online to look up this information:

 

  1. Upload a file you know is Inbound or Outbound.
  2. View the file in BAPLIE Viewer Online
  3. Click the “Validation” option on the left hand navigation menu
  4. Click “Header Details”
  5. The first section, “Interchange Header” contains your Sender ID if an Outbound file.in-out-header1.png
  6. Scroll down to “Location Identification” section(s) and click to expand.
    • The Place/Location ID along with Place/Location Qualifier will help you determine which is your Port Code.in-out-header2.png